Q: Who should I call if I've lost Electricity?
A: Call Dominion Virginia Power at 1-866-266-4357
to report the power outage! DVP will confirm whether it is just an issue with your house or one that is area wide. If area wide, consider telling your neighbors to call as well. The more people that report the outage, the better the chances for DVP to prioritize addressing the problem in our area!
Q: Who should I contact about Association business and issues?
A: The Board of Directors has hired Sentry Management
to manage the day-to-day operations of our Association's business.
Mail correspondence to (see below for address to use when sending payments):
Huntley Meadows Homeowners Association (HMHOA)
c/o Sentry Management, Inc
6395 Little River Turnpike
Alexandria VA 22312
Our Community Manager is Dave Prutz and you can contact him as follows:
Phone: 703-642-3246 ext 212
Fax: 703-891-2378 (fax)
You can also reach both the Manager and the association leadership at email@example.com or by using the CONTACT US form available on this website.
Q: A strange car is parked in the space reserved for me or I have been towed - who do I call?
A: According to our Parking Policy, Resolution 2008-1, you can call the following designated Towing Company to have the car removed from your reserved parking space:
Henry's Wrecker Service Company of Fairfax County, Inc.
Mailing Address: 2810 Hartland Road, Falls Church, VA 22043
Towed cars are stored 5 miles from HM at this address: 5608 Vine Street, Alexandria.
The association has no authority to assign parking spaces or enforce compliance with parking policy until the covenants have been appropriately amended. If you have not done so, please review and sign the amendment ratification documents and return them to the property manager or a board member as soon as possible.
Q: How can I pay my assessment?
A: You are expected to pay your assessment on a quarterly basis on the first of January, April, June, and October. You may also pay the full amount for the year, divide that amount into two payments paid on the first of January and June, or you can pay monthly. You may pay by check, or set-up an automatic debit. All physical payments must be directed to:
P.O. Box 105302
Atlanta, GA 30348-5302
Q: What can happen if I don't pay my Quarterly assessment?
A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. If a member does not pay the assessment by the due date (first of the month each quarter), a late fee will be charged automatically. The late fee is charged each month until the assessment is paid. In addition, the Covenants allow the association to seek reimbursement of reasonable costs incurred in collecting the assessment, to charge interest, and may proceed with a lien on your property, or pursue foreclosure proceeding for nonpayment of assessments.
Q: Who can I call if I have a NON-Emergency Police, Fire, or Rescue issue?
The Fairfax County non-emergency number to call is 703-691-2131. Remember to use 911 only in a real emergency.
Q: What is the Homeowners Association (HoA)?
A: The homeowners association is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all of the common areas within the community and to govern the community in accordance with the provision of the legal documents: Covenants, Conditions and Restrictions (Covenants), Bylaws, and Articles of Incorporation. The primary goal of a homeowners association is the preservation of property value. It does this by enforcing its governing documents and ensuring that the all properties are attractive and consistent with each other and that the common area is well maintained. Without the enforcement of the community's governing documents, one home left unkempt, can lower the property value of the entire neighborhood. The corporation is financially supported by all members of the homeowners association.
Q: Who are the members of the Homeowners Association (HoA)?
A: Membership in the homeowners association is both automatic and mandatory for anyone who owns property within Huntley Meadows. The members are obligated to adhere to the governing documents of the Community. If they do not, a court can force them to comply. Owners are also obligated to share in the financial operation of the community by paying their assessments on time. If they do not, the association may file a lien on their home and they can lose their home through foreclosure. Although owners do not have a legal obligation to actively participate in the association, the association will not be able to function if no one participates because the Board of Directors must all be owners.
Q: What is the Board of Directors (BoD)?
A: As with any corporation, the homeowners association must have a governing body that oversees its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The duties and powers of the Board of Directors, including any limitation and restrictions, are outlined in the associations governing documents. Decisions affecting the homeowners association or its individual members are made by a majority vote of the Board of Directors. See also the description of the Huntley Meadows Board of Directors.
Q: What is the Management Company?
A: A management company is contracted by the Board of Directors to manage the daily operations of the Homeowners Association. The management company reports directly to the Board of Directors and is responsible for implementing the decisions of the Board of Directors. The management company provides such services as: Collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and serves in an advisor capacity to the Board of Directors.
Q: What is meant by the Governing Documents?
A: The governing documents are the documents describe the legal obligations, rights and responsibilities of the association and the individual members, as well as tenants and guests. In addition to being legally enforceable, most mortgage companies have identified failure to comply with the associations governing documents as one of the factors they may consider in default proceedings. For Huntley Meadows, governing documents include the Covenants, Articles of Incorporation, Bylaws, and rules, policies, regulations or procedures issued by the Board of Directors. (Electronic copies of these documents are also available on the Documents page of this website.)
Covenants are the governing legal documents that set up the guidelines for the operation of the community as a non-profit corporation. The Covenants were recorded by the County recorders office of Fairfax County and are included in the title to your property. Compliance with the Covenants is enforceable in the Courts and may result in a charges being imposed on the homeowner by the Association.
Articles of Incorporation define the associations corporate structure and are filed with the state corporation agency in Virginia. The articles of incorporation establish the association as a non-profit corporation under Virginia law; define its basic purposes and powers; and defines the basic structure of the corporation (i.e., the use of a Board of Directors).
Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the memberships voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business.
As provided in the Covenants, the association is also governed by rules and regulations or policies and procedures that are adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and use of the common areas, etc. In addition, the Board has adopted Architectural Guidelines with procedures for submitting requests to make exterior changes to your home and establish community standards for certain exterior features. Such changes may include patios, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors, including potential charges and legal action. In addition, if you proceed with an exterior improvement or change, without written approval of the Architectural Control Committee, you may be required to remove or correct the alteration and/or be fined for the violation.
Q: What is expected of an Owner that serves on the Board of Directors?
A: First and foremost is a commitment to the community and to conducting the business of the association in a professional and ethical manner. To be on the Board, an owner must be in good standing with the Association, i.e., assessments must be paid and there are no unresolved issues. The Board meets each month at least once, and often two or more times, depending on the volume of business that requires the Boards attention. If you are interested in serving on the Board, consider the time commitment and responsibilities before volunteering. Elections are held each year as part of the Annual Meeting. To run for the Board, please complete a Board Nomination form and submit it to CMS before the meeting.
Q: Are Board Meetings open to all residents?
A: Yes, with the exception of workshops or executive sessions. For the past several years, the Huntley Meadows Board of Directors has held regular monthly Board meetings on the second Tuesday of each month, with a few exceptions. The Board may also schedule additional meetings. Notice of the time and place of any regular board meeting is noted in the community newsletter and posted on the Mailboxes or on the Community signs before each meeting. To the extent permitted by the agenda and time available, each meeting provides an open forum for any owner to raise any issue for the Boards future consideration. It is important to note that the primary purpose of the monthly Board meeting is to allow the Board of Directors to conduct the business of the association. To the extent that you may have an issue to raise for the Boards consideration, please consider providing the information in advance of the meeting so that the issue can be properly considered as an agenda item for that meeting. If that is not possible, the Board will document your issue for subsequent consideration and discussion, as appropriate.
Q: How can I find out what committees are active and how can I get involved?
A: You can check the website's COMMITTEE page for current committee activities and information on contacting the chairs. To get involved, just email one of them or use the CONTACT US form and the word will be passed on. The Association is completely dependent on community volunteers and is always looking for volunteers. Participate in any even, or join a committee and enjoy the rewards of being involved in your neighborhood!